RuleFrame handbook
Practical AI governance guides.
Clear explanations of AI usage policies, risk decisions, prompt safety, and employee guidance for small businesses.
AI Vendor Review Checklist: What to Ask Before Approving
The questions to answer before approving an AI vendor — data handling, training, retention, security, subprocessors — and which answers should stop it.
Does ChatGPT Train on My Data? How to Read AI Vendor Terms
How to find what an AI vendor does with your business data — which sections of the terms matter, the phrases that signal training and retention.
The Monthly AI Usage Review: A 30-Minute Routine
A recurring review for AI use in a small business — the six things worth checking each month, what to skip, and the patterns that need a policy change.
The AI Tool Approval Process for Small Businesses
A lightweight approval workflow for new AI tools — who requests, who decides, what gets recorded, and how to keep it under a week.
How to Review AI-Generated Content Before It Goes Out
A practical review process for AI-assisted work — which outputs need checking, the five things to verify, and how to stop it becoming a rubber stamp.
AI Incident Response: What to Do in the First Hour
A practical incident plan for AI mistakes — four severity levels, the first-hour actions for each, what to record, and how to review afterwards.
AI Hallucinations: What They Cost a Small Business
Why AI tools state wrong things confidently, the five ways it shows up in small business work, and the checks that catch it before a customer does.
AI Disclosure: Should You Tell Customers You Use AI?
How to decide when to disclose AI use to customers — the contract and platform terms that require it, how to word it, and where the legal questions begin.
Small Business AI Governance Checklist: 20 Steps
Twenty governance steps to complete before letting employees use AI tools — covering policy, tool approval, training, and vendor review.
7 Prompt Safety Tips Every Employee Should Know
Practical prompt hygiene for employees — the seven most common ways sensitive information ends up in AI tools, and how to avoid them.
AI Risk Management for Small Businesses: A Framework
How to assess and manage AI risk without a compliance team — the five risk dimensions, what low vs. high risk looks like, and which safeguards help.
ChatGPT Rules for Employees: What to Allow and Ban
Practical employee rules for ChatGPT and AI tools — what employees can do, what they cannot, and how to handle violations without a compliance mess.
How to Write a Small Business AI Usage Policy + Template
A practical guide to creating an AI usage policy from scratch — what to include, what to avoid, and how to roll it out to your team.
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