Free decision record

AI Use Approval Generator

Record your team's decision about an AI use case, using results from the Risk Checklist and Vendor Review. Get a draft record with conditions, a reviewer, review dates, and unresolved gaps.

Runs in your browser. No answers are stored or sent to a server.

Document a human decision

Enter assessment results you have already reviewed. Use roles and short references rather than sensitive records. Unknown answers remain visible in the draft.

This record is not saved. Copy or download it before leaving or reloading this page.

Need an assessment first?

Open Risk ChecklistOpen Vendor Review

Copy your work before leaving. Assessment results are not carried between tools.

Optional. An unassigned reviewer is listed as a gap.

Select the result for this use case. Keep unknown if it has not been assessed.

Select the vendor recommendation, separately from your team's decision.

Short record names or identifiers. Results are entered manually; no assessments are transferred or verified.

Generating this draft does not approve the tool or resolve outstanding issues.

Record required conditions and any explanation of the decision. Missing conditions appear as gaps.

Optional. For a pending request, record the request date.

Optional. Must be on or after the decision or request date.

Your decision record

Draft approval record

Your draft will appear here

Enter the tool name and use case, then build the record. You can export a draft while assessments and review details are still unresolved.

Next step

Need the full internal policy set?

The AI Governance Starter Pack includes 12 ready-to-use templates — employee guidance, approval and review checklists, incident response, and more — as editable Word, PDF, and Excel files.

View the Starter Pack

How to use this result

Obtain the actual human decision and close unresolved gaps. A generated draft does not grant approval.

Copy keeps the text on your clipboard. Download PDF opens your browser’s print dialog; choose Save as PDF. Export before leaving: answers are not saved or transferred.

Your answers, prompt text, and generated documents stay in your browser and are not included in site analytics.

AI Risk ChecklistAI Vendor Review

Important disclaimer

This toolkit provides practical operational guidance and templates for AI usage management. It is not legal advice, does not guarantee regulatory compliance, and should be reviewed by qualified professionals where appropriate.

Keep going

Related resources

AI Monitoring Checklist

Review approved AI use over time with tailored checks and a findings/action log.

AI Inventory Builder

Record this tool, its owner, decision status, and next review date in your AI register.

AI Risk Checklist

Assess the specific use case and record its risk level and safeguards here.

AI Vendor Review

Review the vendor's data practices and record its recommendation here.